You install the management console on a PC (or server if you prefer). You connect the management console to the backend database and create a script that runs automatically during logon (e.g. GPO, NETLOGON share). The script will identify users, pull their setttings from the database and deploy to their Outlook profile. Nothing is installed on workstations or servers.
The management console is where the Super user designs email signatures and manages deployment. The management console is installed on Super user PC/workstation - or server if you prefer. You can setup more than one Super user, e.g. in different locations.
All settings made in the management console are saved in the backend database.
An Access database is included in the download package and can be used up to 200 employees.
We recommend creating MS SQL database executing SQL Statement which take only a few minutes.
A small executable (i.e. Sign.exe) is executed with a parameter to the backend database.
Sign.exe is typically executed centrally from the NETLOGON share or using GPO.
Sign.exe identifies the user (windows logon name), lookup user settings in the database and deploys settings to the email client.
There are many ways to execute Sign.exe during logon. Many use GPO and .CMD/.BAT file;
"\\[Domaine_Controller]\NETLOGON\sign.exe" Provider=sqloledb;Data Source=[SQL Server];Initial Catalog=eMailSignature;User Id=eMailSignature_Standarduser;Password=changemealso;.
4 • Data source
Users' contact details are pulled from the data source using LDAP protocol. No configuration is required when using Active Directory.
5 • Email clients
When users send an email message, they automatically get their email signatures and font settings from the database (managed by the Super user).
