Create linked vCards based on users contact details in Active Directory
The vCard module creates a .vcf file for each of the users in your Active Directory that have executed Sign.exe. The .vcf files are placed on your web folder.
The vCard is then linked to from within the email signature - no attachments!
Introduction to vCards
A vCard is a file format for distributing contact information as electronic business cards. It works with both Microsoft Outlook and Lotus Notes. The vCard is stored as a file with .vcf extension.
When you have activated the vCard module, the deployment process runs as follows:
- Generate vcf files for each of the users in your Active Directory that have executed Sign.exe. These files are placed on your web folder.
- Include link to the generated vCards in your email signature template. Users will get their email signature with a vCard link the next time they run Sign.exe.
- When email recipient clicks on the attached vCard, the card opens and recipients can save the contact information instantly in Outlook.
- Open the 'Modules' tab and click 'vCard'.
- The vCard window opens.
Specify the following FTP information:
The host address of the site where you want to place the vcf files. Example:
FTP User Name
User name for logging on to the FTP site.
Password for the above user name.
Leave this field blank if you use port 21 for FTP.
This option rarely needs to be changed.
Note: Please ask your webmaster where you can upload the vCard files. FTP information is different for each company. Only the webmaster will be able to tell you the values for the above fields.
- Once you have entered the FTP address, username, and password, click 'Test FTP Connection' to verify connection.
If the FTP site is successfully connected, you will see a message in the VCF Card Deployment Monitor that a connection has been successfully established:
Note: The FTP information entered is not stored in the settings database, but is stored locally in the HKCU registry.
- You can now click the 'Deploy' button to transfer the vCards to the web server.
In the VCF Card Deployment Monitor you will see a complete log showing which file is currently being deployed:
During this process, the following fields are taken from the Active Directory and populated into vCards:
- First name
- Last name
- Display name
- Telephone number
- Mobile number
- Enter the URL of a vcf file to verify. Your webmaster can provide the correct HTTP URL. An example:
Linking to the vCard from the email signature
In this example we will create a signature that says 'Get my vCard' and, when clicked, the vCard is opened.
Open eMailSignature > Signatures and select the email signature.
- In the editor click 'Design/Source' and in the place where you wish the 'Get my vCard' link to appear insert this line of code:
<A href="http://www.company.com/vcf/((AccountName)).vcf">Get my vCard</A>
Instead of the ((AccountName)) the account initials of each user will be merged in to create a link to that user's personal vCard.
You will find the AccountName field in the list of available merge fields.
- Click 'Preview' and 'Save' when links are validated OK for different users. The changes will take effect the next time user runs sign.exe.
When recipients clicks 'Get my vCard' link, the Outlook contact information window will appear, and recipient can save the contact details to the address book.